ToolHound Products

ToolHound OnSite - Modules

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The ToolHound OnSite system can be tailored to specific requirements by adding optional modules. ToolHound OnSite offers modules for Materials Replenishment, Maintenance and Calibration, External Rentals and Internal Billing.

Materials Replenishment

A critical part of managing your tool crib or storeroom is maintaining acceptable levels of consumables and replacement tools. To make sure you are never caught without critical inventory, we developed the Replenishment module. The Replenishment module is intelligent software that monitors item availability and usage to create purchase orders. The system also tracks these orders, and reports on usage history so that management can make informed decisions regarding purchasing strategies. Our on-line viewing, receiving and reporting capabilities support multiple tool crib/store room locations.

Feature

Benefit

Automated Reordering
Screen View
Replenish inventory using user-defined minimum and maximum quantities. Automatically generate and fax/email purchase orders for selected suppliers.
Manual Reordering Select the items you want to order by part number and supplier.
Automated Receiving
Screen View
Entire shipments can be received quickly and accurately with only a few keystrokes, or by using the portable wireless bar code scanner.
Receiving Report
Screen View
Generate Receiving Reports by supplier and/or purchase order number.
Track Backorders View backorder reports or completed purchase orders at any time.
Current Information Current costs and inventory valuation are always up-to-date. Average cost and last cost are updated upon receipt of new inventory.

Maintenance and Calibration

There is nothing more frustrating than to finally locate a piece of equipment for a time-sensitive project, only to find that it isn't functional since it wasn't properly maintained. Tracking the maintenance schedules of your tools and equipment ensures equipment is always in good condition and allows implementation of preventative maintenance. The result is fewer equipment breakdowns and work stoppages, longer asset life, greater resale values and a safer work site. Tracking everything from labor and material costs to service histories, the Maintenance module is an invaluable addition to your basic ToolHound Onsite system package.

Feature

Benefit

Service Tasks
Screen View
Operators predetermine the service requirements for an unlimited number of tasks, and include a detailed description of each for future reference.
Work Orders
Screen View
Generate and track work orders based on pre-determined service tasks.
Work Order Status List work orders as requested, approved, in process, or completed.
Service Due Track service due by time intervals, number of uses, or mileage/meter reading.
Safety Equipment Tracking Ensure that safety equipment is serviced according to industry standards, and inspections and servicing required by law are not overlooked.
Required Equipment Listing Ensure that equipment is in place when required.
Multiple Reports Generates reports for Service Due, Outstanding Repairs, Meter Readings, Maintenance Histories, and much more.

External Rental

The External Rental module is perfect for companies that rent or sell equipment to either in-house departments or divisions within the company, or to outside contractors. Allowing you to set up an efficient rental system to your own specifications, the External Rental module manages your rental rates, calculates discounts, and automatically reports on miscellaneous charges and billing rates. Simply scan an item out to the department or contractor and scan upon return. ToolHound's Rental Module does the rest, calculating rental charges for the time the item was checked out.

Feature

Benefit

Manages Rental Inventory Automatically maintains rental charges and expenses for each inventory item.
Sets Rental Rates Lets user set hourly, daily, weekly, and monthly rental rates for each item. Even calculates the best rate for each use.
Sets Discounts User can set different discount rates for each contractor or department. Amount is calculated automatically.
Sets Selling Prices Set the selling price for each item based on cost, plus mark-up, or by identifying a specific price.
Miscellaneous Billing Add on any extra charges not accounted for under regular billing rates.
Rental Billing Report Print out the list of charges for each transaction, including miscellaneous billing charges associated with each rental.
Sales Report
Screen View
Report on all the transactions for a selected period, allowing the user to sort report details by contractor or work order.

Internal Billing

This is the module for companies that want to bill job sites and projects for inventory transfers. This powerful module completely manages cost accounting associated with inventory transfers with ease.

Feature

Benefit

Manages Rental Inventory Automatically maintains rental charges and expenses for each inventory item.
Sets Custom Rental Rates Lets user set daily, weekly, or monthly rental rates by project, unit bar code or part number.
Perform Manual Charges Create charges for miscellaneous transactions.
Rental Billing Report Prints out the list of charges for each transfer.
Update Global Rates Instantaneous calculations such as percentage increase can be applied to all rates globally.
Flexible Charges Rental charges can be calculated at any time and can also be billed to a project.
Bill-By-Project Rental charges can be billed to a project even when goods are shipped to multiple locations within the project.
 
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